Threekey.co.uk Privacy Policy
Introduction
This Privacy policy statement outlines the practices and policies of Myfour Ltd regarding the collection, use, and protection of your personal data. It also explains your privacy rights. As privacy is an ongoing responsibility, we may update this document periodically to reflect any changes in our data practices or policies.
First, a quick overview of cookies used on this site. If you’re reading this page, the chances are that you are interested in what cookies we use on the Threekey website. We have created this page to provide you with both a brief and detailed overview.
Cookies, in brief:
We use cookies to improve the website and the services that we offer to clients. We do not believe that they pose any threat to your privacy or online security and we recommend that you ‘allow’ cookies when requested. We use cookies to:
• Monitor how users use the website so that we can review and make changes and improvements
• In some circumstances, to identify individuals who visit the website
• Store some personal information such as name and email address, if you share this with us.
Contact details for data protection
Myfour Ltd is a registered entity in England. Although we are not legally obligated to appoint a Data Protection Officer, we have designated a Data Protection Compliance Manager to handle any queries or concerns related to privacy and personal data. If you have any questions about our privacy practices or believe there has been a violation of privacy laws, you can reach out to us.
For any data protection inquiries, please contact Myfour Ltd via jamie.galloway@myfour.co.uk. If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection authority.
Collection and use of personal data
In the course of our operations, Myfour Ltd will collect and process personal data from a range of individuals. Our work spans several areas, posting job information on behalf of our member schools and organising trips to discuss school recruitment, and we may capture your details, including contact details such as email addresses, phone numbers, and social media information to undertake these activities.
Myfour Ltd works with third parties including legal, financial, and professional advisers, event organisers, and various service providers (such as those handling IT, printing, and travel arrangements). We do not engage in automated decision-making or profiling that affects your legal rights or privacy. We process your personal data based on the following legal bases: consent, performance of a contract, compliance with a legal obligation, legitimate interests, or others, as applicable to the specific data processing activity.
Myfour Ltd stores data within the European Union. We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, and as required by law or regulation.
User data processing
We process personal data in relation to our clients for activities such as:
• Sending invitations to meetings and events
• Conducting commercial and business communications
• Corresponding via email or other written communications
Website data processing
When you visit our website, we may use third-party services to collect standard internet log information and track visitor behaviour patterns. This helps us understand website usage and improve the user experience. The data we collect is anonymised, ensuring that individuals cannot be identified. If you submit a contact form or email an inquiry, we will only use that information to provide an appropriate response to your enquiry, be that a job application or a contact form request. We will only share your data with a third party (i.e. school) in relation to a job enquiry or application made through the website.
Your rights regarding data
This Privacy Statement aims to provide transparency regarding the personal data we collect and how it is used. If you would like to confirm whether we hold any personal data about you or would like to access the data we hold, please contact us at jamie.galloway@myfour.co.uk.
You have the right to request corrections to any inaccurate information we hold about you, to request deletion of your data, or to ask us to stop processing your data. We are committed to adhering to regulatory requirements in responding to such requests. For more information or to exercise these rights, please get in touch with us at jamie.galloway@myfour.co.uk.
Data security
We take appropriate measures to safeguard your personal data from unauthorised access, loss, or misuse. These measures include physical, technical, and administrative safeguards, which are regularly updated and tested. Our systems undergo independent assessments to ensure that we meet high security standards.
Access to personal data is restricted to employees who need it to perform their job functions. We also provide ongoing training to staff on the importance of confidentiality and data security, with clear disciplinary processes for breaches of privacy responsibilities.
Storage of personal data
Myfour Ltd ensures that your personal data is securely stored, whether electronically or in paper records. We retain data for the duration of the business relationship with our clients and in accordance with regulatory retention requirements. If you would like more information on where your data is stored or have queries about your rights related to data deletion or portability, please contact us at jamie.galloway@myfour.co.uk.
Myfour Ltd is registered in England Company Number 09939423.
This Privacy policy was last updated on the 30th December 2024.